Minutes

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5 FEBRUARY 2007
Cathy, Susan, Rhona, Mark, Gill, Tod, Andy, Beth, Naomi, Stephen, Steve Moody Apologies: Nick, Steve Hickey
 * MINUTES**

1. **Language Policy Update**: Cathy updated committee on progress to date: //Action:// //ESL sub-committee to reconvene and work towards completion of draft// //Resources to be completed in Stage 3//
 * Stage 1**
 * Completed philosophy
 * Completed policy for Standardization of Language, Admission & Placement, Social Language, Technology
 * Policy outstanding for ESL and Resources

2. **Review of Stage 2 Areas** Curriculum Teaching Practices Mother Tongue

Language Offerings to be completed in Stage 3 by end of October 2007-02-05

Discussion of mother tongue and whether a full committee meeting was needed to establish common group understandings regarding mother tongue at IST. It was decided that the sub-committee for mother tongue could use readings as a starting point for their work.

3. **Timeline for Stage 2**
 * 5 February 2007** Preliminary Meeting Stage 2: Review stage 2 focus and establishment of sub-committees.
 * Friday 13 April** Sub-committees submit draft Stage 2 policies to Cathy.
 * 16-20 April** Admin review draft policies
 * 23-27 April** Sub-committees revise policy statements
 * 2-4 May** Language Policy Committee meeting to review policy statements
 * Wed 9 May** Sub-committees submit final revisions to policy statements to Cathy/server.
 * May** Stage 1 and 2 policy statements shared with SBMC

4. **Stage 2 Sub-Committee Members** Curriculum: Nick, Mark, Naomi, Beth Mother Tongue: Stephen, Steve Moody, Rhona, Susan Teaching Practices: Cathy, Gill, Tod, Andy

//Steve Hickey can choose which he wants to join.//

5. **Sub-committee Preliminary Work** Sub-committees met briefly to determine future meeting times and focus. Cathy clarified that unless there is a need for the whole committee to reconvene before 2-4 May to review draft policies, no further whole committee meeting would be called until then.

14 SEPTEMBER 2006
A glossary of common language terms will be included in the policy document after the policies have been drafted. The IBO MYP guide for mother tongue and second language acquisition can be a starting point. Beth has volunteered to have a look at this. >> We cannot start writing policy until we have the language philosophy to guide us. >> Our committee’s brief is to write policy not to establish how it will be implemented. >> It is alright to suggest amendments to current policy on language. The Board is ultimately responsible for deciding about policy. >> We can start our work by first cross checking with and pulling current policy and language related statements from various documents (policy manual, student parent handbook, curriculum handbook, faculty handbook, subject area documents etc.) >> Nick will arrange for the current policy manual to be posted on the server for our reference. This will provide a model of the kind of statements and language required. >> Facilitation of meetings >> Formulation of agendas >> Recording and distribution of minutes (within sub-committee and to wider group) >> Timekeeping
 * MINUTES**
 * 1.Update on philosophy and policy purpose, implementation and evaluation:**
 * Cathy reported that both documents were in draft form and should be ready to circulate before the October break.
 * The second document might not be published but will be posted on the wikipedia site to guide our work.
 * __Glossary for Common Language:__
 * 2. Sub-committee work:**
 * Cathy clarified the roles and timeline of sub-committees as listed below. Some general points were added:
 * Sub-committees decided on roles and responsibilities for members
 * Sub-committees decided on time, date, location and regularity of sub-committee meetings
 * Suggested Steps and Timeline
 * September/October:

i) Review the May 2005 brainstorm questions and edit/add to lists, (see attachments) ii) Collect and review existing documentation, policy philosophy; Parent/student/faculty surveys Match practice against language philosophy and highlighting areas of mismatch for discussion Send drafts to whole committee/admin check and feedback Present language policy for stage 1 sections for whole committee comment.
 * Mid-end October
 * End of October/early November:
 * End of November:
 * 3. Next Meeting: No meeting until after WWW. Sub-committees to arrange their own meeting time.**

21 AUGUST 2006
1. Agenda outlined by Cathy. 2. IBO guidelines for developing a language policy reviewed. 3. The difference between policy formulation and implementation was clarified by Nick. 4 Knowledge on language and learning reactivated through paired verbal fluency activity. 5. Definitions of philosophy and IBO guidelines introduced. 6. Philosophy questions from May 2005 IST brainstorm reviewed and selected; additions made and some items deleted. It was noted that we should cross reference the following documents in writing the philosophy: //Action: Cathy will open a discussion board on first class and upload the philosophy questions for committee members to add to by Monday next week.// 7. Next meeting: Monday 28 August, 3.30-4.30pm in Song 6.
 * MINUTES**
 * IST philosophy
 * IB Learner Profile
 * UNDHR
 * English/ESL and Student Services philosophies